Community Engagement Microgrants


Are you an undergraduate or graduate student engaged in civic or community-based initiatives? We invite you to apply for microgrants of up to $5,000 that support student-led engagement projects within Alachua County. You will engage with community partners, staff, and/or faculty to complete a project that addresses critical needs in the Gainesville community. Projects should be designed in partnership with the community, founded in a mutually beneficial relationship.



2021-2022 Proposal Deadline

April 3, 2022, at 11:59 pm


Project Proposal Guidelines


Have an idea and want to get started? Or just not sure where to start? Our staff is available for individual consultations. Our staff is also available to review your proposal and provide feedback as well as connect you to additional resources. Email bcls@ufsa.ufl.edu to schedule a consultation.

Submissions are reviewed and accepted on a rolling basis until all funds are utilized. The application will close once all funds have been dispersed. No submissions will be accepted after April 3, 2022, at 11:59 pm.

Meet with BCLS

  • Once an application is submitted, BCLS staff will meet with you to provide initial feedback or gather needed clarification. This can be one or several meetings, depending on the status of the proposal. The goal of the meetings are to get the proposal to a point where it is ready to be reviewed by the microgrant review team for funding.

Presentation

  • If approved by BCLS staff, applicants and the community partner will be invited to meet with the microgrant review team for a final presentation. Applicants will be notified if they received funding within one week after the presentation.

Funding Disbursement

  • Once vendor paperwork is successfully submitted by the applicant, funds can be dispersed. Please allow at least one month for this process to be complete.
You will submit a 4-page word document in the application, including the title page, proposal narrative, and budget. The document must use Arial 10 point font and have 1” margins for top, bottom, right, and left margins.

Title page

  • Title of Project
  • Designated Project Leader name along with a complete list of student team members;
  • Faculty or staff support members
  • Community Partners (name of the organization and specific organization contact)
  • Associated website if applicable

Proposal narrative:

  • Maximum of 2 pages
  • Address the following components where applicable

 

Portrait of project/abstract

General overview. Answers questions: What? Where? Why?

Context of the problem and objectives of the project 

Problems are complex. Help the judges to understand the issues and how the objectives of the project will contribute to change. You can cite studies or academic literature.

Experience you have with topic or community 

What qualifies you to do this project? What partners will you work with to develop your understanding of the issue?

Activities of project and timeline 

What will happen during the project, and in what time frame? Will the project build on existing activities or efforts?

How you will work with community partners and participants

How will the project be mindful of the local community and include their talents, ideas, and feedback?

Budget justification or narrative

Any extra information about the budget you attached. Where will you source supplies? Any other funding sources or plans to fundraise?

Logistics and accommodation of the team

Who will be implementing the project, and for how long? Where will you live? Transportation?

Sustainability, monitoring, and evaluation

How will the project continue after you leave? How will you judge if the project has succeeded?

Challenges you anticipate

What are some possible challenges and complications for the project? How will you overcome and mitigate issues?

  • Identify expected budget costs and additional funding. Support your budget by providing contextual information that justifies your funds for expenses (project supplies, equipment, food, transportation, etc.).
  • 1-page maximum
All proposals are judged based on the below criteria

  • Clear and thought-out proposal
  • Feasibility of project/ meets a need
  • Wise use of funds
  • Community involvement

Presentation Phase

The final portion of the application process is presenting with the microgrant review committee, student applicants, and community partners. Applicants will deliver a short presentation of their project for the review committee (2 to 3 slides) and answer questions about their application. This is a time for applicants to show their knowledge of the project/issue and demonstrate that they have thought of possible challenges. Community partners will be asked to attend this session to offer support and help answer questions. The review committee will make their final decision after presentation day.

For each funded project, the responsible student(s) must prepare and submit a final report to the Brown Center for Leadership & Service once the project has been executed. The final report must be limited to two pages of narrative with an accounting of the funds expended and one page of digital photographs of the project.
More details will be provided on the criteria for the final reports.
Students who plan to enroll in courses in the semester after the project is completed are eligible. Groups of students from the same campus, as well as individual students, may submit proposals. Microgrant recipients will receive between $1,000-$5,000 depending on project needs. However, projects in need of or with larger budgets and those that are currently being co-funded from other sources (such as other philanthropists, a college or university, foundation, NGO/PVO, or students’ own funding) are welcome to submit proposals.
If selected, the disbursement of the grant will be done through vendor disbursement. This means that either one member of the project team or the project team’s organization will need to become a vendor of the University of Florida. If selected, the BCLS staff will provide guidance on this process. Currently, this is the only option for fund disbursement.

**It is vital to note that becoming a university vendor means that you will be taking on the grant as additional income. It is the student’s responsibility to identify what financial implications this has for them specifically. Please be sure to research all outcomes of becoming a vendor and receiving a microgrant.


Interested in submitting a proposal for a national or global project? Visit Projects for Peace